Privacy Policy

Susquehanna Waldorf School, Last updated: July 21, 2026

Susquehanna Waldorf School (“SWS,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of everyone who visits our website, applies for admission, enrolls a child, donates, volunteers, or otherwise engages with our school community. This Privacy Policy explains what information we collect, how we use it, when and how we share it, the choices you have, and the steps we take to keep information secure.

By using our website or providing us with information, you agree to the practices described in this policy.

Information We Collect

We collect only the information reasonably necessary to operate our school, respond to your requests, and provide the services you ask for. This includes:

• Admissions and enrollment information — names, contact details, and information about prospective and enrolled students and their families, provided as part of applications, enrollment, and educational recordkeeping.
• Student educational records — information necessary for teaching, student support, and day-to-day school operations for children from birth through Grade 8.
• Donation and giving information — the details you provide when making a gift, including contact and billing information needed to process a donation.
• Event and program registrations — information you submit to register for school events, programs, tours, or open houses.
  Newsletter and communications sign-ups — the email address and any preferences you provide when subscribing to our communications.
• Volunteer information — details you provide when offering to volunteer or participate in school activities.
• Website usage information — technical and analytics data automatically collected when you visit our site, described in the “Cookies and Tracking Technologies” section below.

We do not collect information from consumers, users, or third parties beyond what is reasonably necessary to complete a transaction or provide a service you have requested.

Children’s Privacy

As a school serving children from birth through Grade 8, we necessarily collect and maintain information about children as part of admissions, enrollment, educational records, and school operations. We handle this information with care and only for legitimate educational and operational purposes.

We are committed to complying with the Children’s Online Privacy Protection Act (“COPPA”) and other applicable laws governing the privacy of children under the age of thirteen (13). We do not knowingly collect personal information from children under 13 through our public website for commercial purposes. Information about children collected as part of the admissions and enrollment relationship is provided by parents or guardians, or is created and maintained by the school in the course of educating and caring for their children.

If you are a parent or guardian and believe your child has provided personal information through our website without your consent, please contact us using the details below, and we will take appropriate steps to address the matter.

How We Use Information

We use the information we collect to:

• Process applications, enrollment, and educational recordkeeping;
• Communicate with prospective and current families about admissions, school operations, and events;
• Process and acknowledge donations;
• Register participants for events and programs;
• Send newsletters and other communications you have requested;
• Coordinate volunteer participation;
• Understand and improve how our website is used; and
• Meet our legal, regulatory, and operational obligations as a school.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to understand how visitors use our site and to improve their experience. Specifically, we use:

• Google Analytics — to understand website traffic and how visitors interact with our pages.
• Meta (Facebook) Pixel — to measure the effectiveness of our outreach and understand how visitors engage with our content.

These tools may collect information such as your IP address, browser and device type, pages visited, and how you arrived at our site. This information helps us understand our audience and improve our communications and programs.

Your Cookie Choices

We believe you should have meaningful control over non-essential tracking. When you first visit our website, we present a cookie consent notice that allows you to:

• Accept or decline non-essential cookies before any analytics or advertising tracking begins;
• Customize your preferences by choosing which categories of non-essential cookies (such as analytics and marketing) you allow; and
• Change or withdraw your consent at any time through the cookie preferences link available on our website.

Essential cookies required for the website to function properly are always active and do not require consent.

You can also manage cookies through your browser settings, and you may opt out of Google Analytics by installing the [Google Analytics Opt-out Browser Add-on](https://tools.google.com/dlpage/gaoptout) and manage Meta advertising preferences through your Facebook account settings.

Do Not Track and Opt-Out

We respect your right to opt out of non-essential tracking. In addition to the cookie controls described above, you may opt out of analytics and advertising tracking at any time using the cookie preferences link on our website or the third-party opt-out tools referenced above. Opting out will not affect your ability to use the essential features of our site.

Geolocation

We do not collect precise geolocation information from website visitors.

Sharing of Information

We do not sell or share consumer or website visitor data with third parties for their own marketing purposes.

We may share information only in limited circumstances:

• Service providers — with trusted vendors who help us operate our website, process donations, send communications, or run our programs, and only to the extent necessary to perform those services on our behalf.
• Legal requirements — when required by law, regulation, legal process, or to protect the rights, safety, and property of the school, our community, or others.
• We do not purchase consumer data or website visitor data from third parties.

Your Privacy Rights and Data Subject Requests

We honor your rights to access, correct, and request deletion of the personal information we hold about you, subject to our legal and educational recordkeeping obligations. You may:

• Request access to the personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Request deletion of your information, where we are not required to retain it; and
• Withdraw consent to communications or non-essential tracking.

To make a request, please contact us using the information below. We will verify your identity, respond within a reasonable timeframe consistent with applicable law, and let you know if any legal obligation requires us to retain certain information (for example, student educational records or donation records).

Data Security

We take reasonable administrative, technical, and physical measures to protect the information we collect against loss, misuse, and unauthorized access. While no method of transmission or storage is completely secure, we work to safeguard your information and to limit access to those who need it to perform school functions.

Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any website you visit.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make material changes, we will update the “Last updated” date above and post the revised policy on our website.

Contact Us

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or want to make a data subject request, please get in touch with us.